Registration and School Affairs Group
Duties and Responsibilities
Student Status & Records
Manage student registration, personal data updates, suspension, withdrawal, department transfer, and graduation. Issue related certificates (e.g., student ID cards, enrollment certificates, and diplomas).
Academic Grading
Maintain student grades, evaluate qualification requirements for minors, double majors, and graduation. Issue transcripts and process graduate degree examination applications.
Curriculum & Course Selection
Manage course offerings and course selection data. Process course changes, inter-university course selection, and arrange faculty leave or makeup classes.
⭐ Oversee the Registration and Curriculum Section
Responsible Depts: Fashion Design, Digital Media Design, Business Design, Visual Communication Design, Interior Design, Interdisciplinary Program
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- Calculation and statistics of faculty teaching hours
- Cross-disciplinary and specialized program affairs
- Convene Academic Affairs Meetings
- Course withdrawal and underload applications
- Course selection announcements (incl. freshman handbook updates)
- Service-learning course applications
- OAA electronic official document dispatch window
- Assist with new degree program setups
- Other duties assigned by supervisors
Responsible Depts: Accounting and Info Systems, Business Admin, Leisure and Recreation Mgmt, Finance, Economic and Financial Law
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- Course offering planning and statistics (incl. class shifting)
- Classroom scheduling and borrowing management
- China Medical University & Asia University (CMU-AU) Alliance affairs
- Teaching evaluations
- Information security and personal data protection
- New programs and self-directed cross-disciplinary programs
- Creative Leadership Program (courses and activities)
- Pre-semester preparation meetings, Provost's schedule
- Other duties assigned by supervisors
Responsible Depts: Early Childhood Education, Foreign Languages and Literature, Social Work
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- Convene University Curriculum Committee Meetings
- Maintain faculty leave and makeup class system
- Selection of Outstanding and Excellent Teaching Faculty
- MOE Course Resource Network reporting
- Summer course offerings and selection
- Inter-university course selection, English service window
- Reply to OAA official email inquiries
- Other duties assigned by supervisors
Responsible Depts: Biomedical Informatics, Computer Science and Info Engineering, Business Intelligence, Info Communication
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- Pre-selection of courses (compulsory courses, lottery, PE)
- Add/drop period processing (credit shortages/schedule conflicts)
- Course selection for deferred graduation students
- MOE Industry-Academia Cooperative PhD R&D Program
- Distance learning course affairs
- Pre-university courses for incoming freshmen
- Recruitment, training, and management of student workers
- Website management and maintenance
- Other duties assigned by supervisors
HC
Responsible Depts: Post-Baccalaureate Veterinary Medicine, Nursing, Post-Baccalaureate Nursing
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- Teaching Assistant (TA) allocation, reimbursement, and management
- Printing and sealing of registration-related certificates
- Graduate student advisor selection and degree examinations
- Internship prerequisite waiver applications
- Department transfer processing, academic credential verification
- Manage the OAA official LINE account
- Other duties assigned by supervisors
Responsible Depts: Psychology, Occupational Therapy, Physical Therapy, Medical Laboratory Science and Biotech
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- Suspension/withdrawal reports (incl. early semester withdrawal assistance)
- Deferred graduation announcements and resumption of studies notices
- Undergraduate students taking master's level courses
- Exploratory learning, multiple majors processing
- Recruitment, training, and management of student workers (Registration)
- Minor and double major affairs
- Relevant Ministry of Education reporting
- Window for drafted male students' study projects
- Other duties assigned by supervisors
Responsible Depts: Healthcare Admin, Audiology and Speech-Language Pathology, Food Nutrition and Health Biotech, Optometry
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- Credit waiver/transfer applications
- Domestic exchange student applications
- Various Ministry of Education consolidated reporting
- Academic Excellence Scholarships
- Graduation affairs and diploma issuance
- Other duties assigned by supervisors
Responsible Unit: Physical Education Office
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- External review of courses
- Cross-disciplinary self-directed learning day events
- Freshman exploratory learning and internship expo
- Employment of industry experts for co-teaching
- Planning shuttle buses for cross-campus courses at CMU
- High school outreach coordination (Explore Taichung Learning)
- Higher Education Sprout Project (Plan B) - Budget planning and coordination
- Other duties assigned by supervisors
Ju-Chin Chien Project Asst.
📞 Ext：3139 | ✉️ jin73@asia.edu.tw
Chih-Yi Chang Project Asst.
📞 Ext：6288 | ✉️ draven1220@asia.edu.tw
Responsible Unit: Center for General Education (incl. Military Training Office, Language Center)
📌 Routine Duties: Student records, course selection, grades, graduation review, faculty leave/makeup classes, student exam leave, off-campus teaching, and department evaluation data.
Special Projects & Tasks:
- Syllabus management (incl. SDG-related course statistics)
- Online teaching materials management
- Micro-credit courses, self-directed learning
- Tutoring classes, digital self-learning courses
- Freshman pre-requisite and bridging courses
- Registration statistics, student ID production and distribution
- Freshman handbook compilation and registration system management
- Grade processing and mailing (incl. cross-disciplinary grade changes)
- Higher Education Sprout Project reimbursement, Int'l College/Academic Ethics window
